End of the Year Wrap-Up Plans

End of the Year Wrap-Up Plans
Posted on 04/30/2020
Dear DCSD Family,

I would like to begin by thanking you for your tireless leadership, patience, and commitment to our students, families, and communities during this unprecedented time. You have gracefully navigated challenges that have never been faced and done so with resolve, perseverance, and a commitment to do what is truly best for our students, families, and teachers.

With the Governor’s announcement of the extension of the school closure for the remainder of the 2019-2020 school year, the Douglas County School District (DCSD) staff are in the process of coordinating how we will wrap up the remainder of this school year, and the pick-up of student personal belongings from school buildings. (If your child attends a Douglas County School District charter school, please check in with your school directly for end-of-year information.)

End-of-Year Dates

We will continue to follow our DCSD Calendar for the remainder of the 2019-2020 school year.
  • Last Student Day - Friday, May 22, 2020
    • Seniors will need to refer to their school’s calendar for their last day as it may vary across the district.

  • Memorial Day (District is Closed) - Monday, May 25, 2020

  • Last Teacher Day - Tuesday, May 26, 2020

Picking Up Student Belongings / Returning Checked Out Items

During the last week of school (May 18 - 22), we will implement a curbside process for families to pick-up items left at school and drop-off items that must be returned as outlined below. Students and parents/guardians will not be permitted inside DCSD buildings during this time.

Your school’s principal will follow up with more specific details about how and what time this process will take place at your child’s school.

Examples of Personal Items to Pick-Up
  • Musical Instruments
  • Student Medications
  • Yearbooks (if available)
  • Graduation Caps, Gowns, Cords
Examples of Items to Return/Drop-Off

(Please label each item with your child’s name and grade level.)
  • Textbooks (non-consumables)
  • Library Books
  • Musical Instruments
  • Uniforms (i.e. athletics, band)
  • Technology Devices

DCSD Staff Check-Out

Adhering to social distancing guidelines and other health protocols, DCSD staff will be able to complete a modified end-of-year school check-out at their respective buildings on May 22 and 26. Your school’s principal will follow up with more specific details about how and when this process will take place.

Staff unable to return to their building will need to communicate with their principal.

Status of Summer Programs

All DCSD buildings will remain closed through June 30, 2020.

Due to the closure of DCSD’s facilities, all summer learning will continue to be remote. This includes summer school, credit recovery, extended school year, and any other academic enrichment activities. School staff will be contacting families of qualifying students in the upcoming weeks to share more information around these programs.

Please note, on-site BASE programs will be closed through June 30; however, our BASE staff is working to develop fun, educational virtual opportunities for children. More information will be forthcoming.

Summer sports, facility rentals, camps, and other summer programming are canceled through June 30.

We will continue to monitor the situation and assess whether we can re-open summer programming in July.

Summer Access to DCSD Building and Facilities

The safety of our students and staff is always our top priority. In accordance with the guidance from our health department and governing officials to keep our students and staff safe, Douglas County School District will maintain the closure of all of its facilities (schools, central office buildings, etc.) through June 30. This closure includes all in-person instruction, athletics/activities, BASE (before and after school care), outdoor education, DCSD sponsored field trips/camps, and facility rentals. In addition, in order to help minimize the spread of COVID-19 in our community, we ask our families and students to avoid playgrounds, ballparks, athletic fields, tracks, etc. that are located on DCSD properties.

Graduation Ceremonies

As previously communicated, DCSD is continuing to move forward with the planning of graduation ceremonies, which are tentatively scheduled for the week of June 23, 2020. DCSD also has contingency dates and plans in late July if the June ceremonies are unable to happen. Graduation ceremony information can be found on our website.

Refunds of Student Fees

As communicated on April 24, credit and refunds for items such as parking, bus transportation, preschool or BASE tuition, spring sports fees, etc. will be provided within the next 4-5 weeks. More information is available on our website.

We will continue to provide updates and links to resources on the COVID-19 page of our website.

Thank you again for your continued partnership. I look forward to finishing out our school year and continuing to work together as a community to ensure our students remain Resilient and Ready for the future!

Proud to serve as your Superintendent,

Thomas S. Tucker, Ph.D.
Douglas County School District
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In compliance with Titles VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, the Douglas County School District RE-1 does not unlawfully discriminate against otherwise qualified students, employees, applicants for employment, or members of the public on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion, ancestry, or need for special education services. Discrimination against employees and applicants for employment based on age, genetic information, and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law. Complaint procedures have been established for students, parents, employees, and members of the public. The School District’s Compliance Officer and Title IX Coordinator to address complaints alleging sexual harassment under Title IX is Ted Knight, Assistant Superintendent, 620 Wilcox Street, Castle Rock, Colorado, complianceofficer@dcsdk12.org, 303-387-0067. Complaints regarding violations of Title VI, (race, national origin), Title IX (sex, gender), Section 504/ADA (handicap or disability), may be filed directly with the Office for Civil Rights, U.S. Department of Education, 1244 North Speer Blvd., Suite 310, Denver, CO 80204. Complaints regarding violations of Title VII (employment) and the ADEA (prohibiting age discrimination in employment) may be filed directly with the Federal Office of Equal Employment Opportunity Commission, 303 E. 17th Ave., Suite 510, Denver, CO 80202, or the Colorado Civil Rights Commission, 1560 Broadway, Suite 1050, Denver, CO 80202.