Building and Site Modification Form

In January 2018, the new electronic Building and Site Modification Request Form for Schools was launched. A separate electronic Building and Site Modification Request Form for Support Sites was launched in July 2018 for support facilities and departments. This electronic process allows the requester to follow the approval of a project through departments, including the Director of Schools, Budget, and Operations & Maintenance.  If a request is denied at any stage of the process, a reason will be noted on the form and sent back to the requester for further action.  Once the form has reached final approval, the Construction Project Manager will reach out to the requester to proceed with the project.  The Construction Department will be responsible for issuing contracts and entering requisitions in Workday

When a school completes a Building Modification Form in order to seek a quote for a potential project from the Construction department, the school must still submit reasonable budget information and provide a proposed funding source.  When the school does not have its own estimate available, the school can reach out to the Construction department to obtain a quick budget/estimate or they should list the maximum amount it would be willing to contribute toward the project out of the respective funding source.  For example, if a PTO has donated $10,000 toward a project but the school isn't certain how much a project will cost, then it should enter $10,000 on the building modification.  If a school is funding a project from its SBB and has available carry over of $100,000 and would be willing to only spend half of that amount on a project, then it should list $50,000 on the building modification.


Complete and Submit A Request Form
Schools click here: Building Site and Modification Request Form for Schools
Support Sites click here: Building and Site Modification Form For Support Sites

Superintendent File: FEH-R-1 Building and Site Modifications
Building and Site Modification Procedure

Contact Information
Michael Schuurman, Project Manager | 303-387-0478


Building Modification Procedure flow chart

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In compliance with Titles VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, the Douglas County School District RE-1 does not unlawfully discriminate against otherwise qualified students, employees, applicants for employment, or members of the public on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion, ancestry, or need for special education services. Discrimination against employees and applicants for employment based on age, genetic information, and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law. Complaint procedures have been established for students, parents, employees, and members of the public. The School District's Compliance Officer and Title IX Coordinator to address complaints alleging sexual harassment under Title IX is Aaron Henderson, 620 Wilcox Street, Castle Rock, Colorado, [email protected], 303-387-0127.

Outside Agencies

Complaints regarding violations of Title VI, (race, national origin), Title IX (sex, gender), Section 504/ADA (handicap or disability), may be filed directly with the Office for Civil Rights, U.S. Department of Education, 1244 North Speer Blvd., Suite 310, Denver, CO 80204. Complaints regarding violations of Title VII (employment) and the ADEA (prohibiting age discrimination in employment) may be filed directly with the Federal Office of Equal Employment Opportunity Commission, 303 E. 17th Ave., Suite 510, Denver, CO 80202, or the Colorado Civil Rights Commission, 1560 Broadway, Suite 1050, Denver, CO 80202.


Special Education records which have been collected by Douglas County School District related to the identification, evaluation, educational placement, or the provision of special education in the district, must be maintained under state and federal laws for the period of five (5) years after special education services have ended for the student. Special education services end when the student is no longer eligible for services, graduates, or completes his/her educational program at age 21, or moves from the district. This notification is to inform parents/guardians and former students of Douglas County School District's intent to destroy the special education records of students who exited special education services as of June 30, 2016. These records will be destroyed in accordance with state law unless the parent/guardian or eligible (adult) student notifies the school district otherwise. After five years, the records are no longer useful to the district, but may be useful to the parent/guardian or former student in applying for social security benefits, rehabilitation services, college entrance, etc. The parent/guardian or eligible (adult) student may request a copy of the records by requesting the records at this link ( Douglas County School District Transcripts and Records Requests ).