Medicaid Information for Parents

The DCSD School Medicaid Reimbursement Program works in conjunction with your student’s school’s Special Education Team to claim funds through the State of Colorado’s School Health Services Program. Through the claiming efforts of the special education teams that provide care for your student, the School Medicaid Reimbursement Program generates funds that enhance health services throughout DCSD. Specifically, these funds provide:

  • Nursing support
  • Mental health and prevention programs
  • Emergency health funding for uninsured and under-insured students
  • Health-related supplies and equipment for schools
  • Medicaid/Child Health Plan Plus outreach support 

You can help DCSD continue to provide these services by signing the one-time Consent to Release Information for School Medicaid Reimbursement, which is part of the online registration process.  These parent consents are one-time consents and will be valid throughout the entire duration your student is attending the school district.

It is a requirement that DCSD obtains consent from a student’s parent or legal guardian to submit reimbursement claims. This consent allows DCSD to share information with the School Health Services (SHS) Program about health-related services provided to your child at school. Those services are outlined in his or her Individual Education Program or other plan of care.  Even if your child does not currently have Medicaid insurance, we are asking that parents complete the consent form regardless of the student’s Medicaid eligibility. The consent can be revoked by the parent at any time.

It is important to know that the School Health Services Program has no effect on the personal benefits to individual students who qualify for Medicaid health insurance coverage. It is simply a program to reimburse school districts for health related services they already provide to students. 

Medicaid Annual Parent Notification Form (EnglishSpanish)

COVID Vaccines Update:
toolkit to assist partners with outreach has been developed. The Colorado Department of Public Health and Environment (covid19.colorado.gov/kids-vaccines), Centers for Disease Control and Prevention (www.cdc.govand the American Academy of Pediatrics’ Healthy Children (www.healthychildren.orghave updated information about the vaccine.  
Pediatric providers are encouraged to enroll as COVID-19 Vaccine providers with CDPHE to help ensure access to the vaccinePrimary care providers can receive grant funding ranging from up to $60,000 to $120,000 (depending on practice size) to support the distribution of COVID-19 vaccines. 

Additional resources are below:

Updated information about the vaccine is available at covid19.colorado.gov/kids-vaccines.

For assistance with Medicaid enrollment please contact Tri-County Health @ 303-363-3013.

If you have any questions about The School Medicaid Reimbursement Program including parental consent,  please email [email protected].

>return to Medicaid Reimbursement Home Page

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In compliance with Titles VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, the Douglas County School District RE-1 does not unlawfully discriminate against otherwise qualified students, employees, applicants for employment, or members of the public on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion, ancestry, or need for special education services. Discrimination against employees and applicants for employment based on age, genetic information, and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law. Complaint procedures have been established for students, parents, employees, and members of the public. The School District's Compliance Officer and Title IX Coordinator to address complaints alleging sexual harassment under Title IX is Aaron Henderson, 620 Wilcox Street, Castle Rock, Colorado, [email protected], 303-387-0127.

Outside Agencies

Complaints regarding violations of Title VI, (race, national origin), Title IX (sex, gender), Section 504/ADA (handicap or disability), may be filed directly with the Office for Civil Rights, U.S. Department of Education, 1244 North Speer Blvd., Suite 310, Denver, CO 80204. Complaints regarding violations of Title VII (employment) and the ADEA (prohibiting age discrimination in employment) may be filed directly with the Federal Office of Equal Employment Opportunity Commission, 303 E. 17th Ave., Suite 510, Denver, CO 80202, or the Colorado Civil Rights Commission, 1560 Broadway, Suite 1050, Denver, CO 80202.

NOTICE OF DESTRUCTION OF SPECIAL EDUCATION RECORDS

Special Education records which have been collected by Douglas County School District related to the identification, evaluation, educational placement, or the provision of special education in the district, must be maintained under state and federal laws for the period of five (5) years after special education services have ended for the student. Special education services end when the student is no longer eligible for services, graduates, or completes his/her educational program at age 21, or moves from the district. This notification is to inform parents/guardians and former students of Douglas County School District's intent to destroy the special education records of students who exited special education services as of June 30, 2016. These records will be destroyed in accordance with state law unless the parent/guardian or eligible (adult) student notifies the school district otherwise. After five years, the records are no longer useful to the district, but may be useful to the parent/guardian or former student in applying for social security benefits, rehabilitation services, college entrance, etc. The parent/guardian or eligible (adult) student may request a copy of the records by requesting the records at this link ( Douglas County School District Transcripts and Records Requests ).